Moving office is not something that can be done overnight. It takes a great deal of preparation and must be carefully planned. Luckily, we’re experts; so here are the professionals’ top tips for office relocation.
Moving offices is a mammoth task, and not something which could be done in a couple of days. Planning the move is essential to prevent getting overwhelmed by the size of the job.
The first step to planning your move is to start early. How early you start will depend on factors such as the size of your offices, the amount of stuff being moved etc, but we recommend starting a minimum of 3 months prior to the move date. Starting early will allow you to break the process down into many smaller tasks, making it much less daunting.
Create a timeline that details each of the necessary stages of your move. You’ll need to discuss this with the rest of your staff and moving team, to ensure the targets are achievable.
Next, gather as much information as possible on the new space, such as blueprints or floor layouts. This will allow you to identify key components such as electrical outlets, storage space and, most importantly, to determine the new office layout. You may also want to identify area which are causing issues in your current office so that you don’t run into the same problems in your new space.
Determine your budget
Once you’ve decided to move, you should determine your budget. This will cover the move itself (i.e. the removal company) as well as your new premises, furniture and fit out. Your initial budget is likely to change, as the chances are you’ll run into unexpected costs, but having an idea of what you aim to spend before you start will help you keep costs down.
If you have a large office, with many departments and/ or employees, we recommend assigning a manager for each department; who can then ensure that each employee takes responsibility for packing their desk, files, and personal items. For smaller offices, it may be better to head the move yourself. If so, identify one or two other people who may be able to help with coordinating the move.
Get the word out
Communication with both employees and your customers is crucial to ensuring a successful move. Ensure you let all those you do business with, that be your clients, suppliers or business partners, know that you’re moving.
Employees may feel anxious about the move, and wonder how the changes could affect them and their jobs. Keep your staff informed on the specifics of your company relocation, as this will help get rid of any worries, and keep them focused on the job.
You will also want to let your service providers know about your move. This will allow you to get the internet connection in your new place set up before moving, so you can get back to work as soon as possible.
If you are looking to move offices, contact us here for a free quote on a stress-free, straightforward moving experience.